HANDBOOKS


HANDBOOK FOR RETURNING OFFICERS


POLLING PERSONNEL

"Number of polling parties-
Reserve Polling Personnel
Police Personnel to accompany Polling Parties
Transport for Polling Parties
Accommodation and Food for Polling Parties:-

"CERTIFICATE

Certified that (i) the polling parties have been formed by a proper mix of officials drawn from different offices and departments, and (ii) the officers have been drawn from State Government's departments as well as from the Central Government's offices, as far as practicable.

"Number of polling parties-

5.1 You know already the number of polling stations in your constituency. If the polling in your constituency is to be completed in one day, the number of polling parties must be the same as the number of polling stations. If the poll is to be held on more days than one in your constituency, you must have on each day of the poll, as many polling parties working as the number of polling stations which go to poll on that day. There is usually a master plan for the conduct of poll for the whole district. Familiarise yourself with it and ascertain what part exactly you are required to play according to the plan so that you may ensure that each polling party reaches its polling station on the day preceding the date of poll. The number of persons in each polling party will depend on various factors. Normally, a party will consist of one Presiding Officer and three Polling Officers. Where the number of electors assigned to a polling station is large, say, more than 1200, an additional Polling Officer may be provided so that pace of polling runs smooth and the electors are not put to inconvenience

.5.2 Duties of Polling Officers are detailed in the Handbook for Presiding Officers.

5.3 Detailed instructions regarding lay-out of Polling Stations are also contained in that Handbook.

Reserve Polling Personnel

6. Have a reserve list of Presiding and Polling Officers for the constituency to deal with emergencies at any of the polling stations in the constituency.

Police Personnel to accompany Polling Parties

7. Acquaint yourself thoroughly with the police bandobast made for your constancy. Settle, in consultation with the police authorities, the personnel or the police party which will be attached to each polling party.

Transport for Polling Parties

8. You will have to arrange for the transport of the polling parties, police parties, accompanying the polling parties, polling materials, like Ballot Boxes, etc. Take stock of the vehicles at your disposal. Requisition more vehicles as necessary. Draw up the movement programme carefully for each polling party so that the arrangements may not fail at the last moment. Have reserves of transport handy to meet emergencies.

Accommodation and Food for Polling Parties:-

9. Check the arrangements for the accommodation, food, drinking water facilities and toilet facilities for the polling personnel so far as you are responsible therefore. Special emphasis should be laid on such arrangements for female polling personnel with due regard to their privacy. If poll is taken during summer, arrangement should be made for providing shelter for polling personnel and voters. If necessary, improvised roofing be erected even if it involves some additional expenditure. In case any polling station is located in a spacious building, the voters may be allowed to stand in queue in sheltered area, like, verandah before the polling station. The Returning Officers shall depute Sector Officers in advance to oversee that adequate arrangements for shade, food, water, etc., have been made.

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Election Commission of India. All rights reserved.