Drawing up of list of polling Station
1. Under law (Section 25 of the Representation of the People Act, 1951), the District Election Officer is responsible for the provision of polling stations and the publication of the list of polling stations. In Union Territories the Returning Officers are responsible for this work. The electoral rolls are prepared polling station-wise. The polling stations are also set up more or less on a permanent footing covering well-defined polling areas. Changes will become necessary only when there is an abnormal increase of electors in a particular polling area. Normally, the list of polling stations must have already been approved by the Commission earlier. If the same list is proposed to be adopted no fresh approval of the Commission is necessary. The Commission must, however, be informed in all such cases at least two weeks before the last date for the withdrawal of candidatures. Wherever modifications are proposed Commission's approval should be obtained. The draft lists of the polling stations must be forwarded to the Election Commission for scrutiny and approval at least two weeks before the last date for the withdrawal of candidatures.
Drawing up of list of polling Station
2.1 These lists should be drawn up as far as practicable bearing in mind the following instructions:-
(1) Number of polling stations and number of voters:-
(a) The optimum number of polling stations to be set up in an Assembly Constituency should be determined by dividing the total number of voters in the constituency by 750. This number will be average for both rural and urban constituencies
.(b) A polling station should be provided for a well-defined polling area normally covering about 800 to 1000 electors. However, in exceptional cases such number may exceed 1000 to avoid the break up of any polling area in large villages or urban areas.
(c) When the number of voters exceeds 1200, auxiliary polling stations should be set up subject to following conditions:
(i) Auxiliary polling stations shall have the same serial number as that of the original polling station, but with a suffix "A1", " A2", etc
(ii) As far as practicable, the auxiliary polling stations shall be located in the same building or premises as that of the original polling station.
(iii) Only when it is unavoidable due to non-availability of suitable rooms, the auxiliary polling station may be located in a separate building, but shall be within the same area as that of the original polling station.
(iv) No repeat no separate serial number shall be given to auxiliary polling station even if it is located in a separate building. It shall have the same serial number as that of the original polling station with the permitted suffix "A" or "B" in view of the fact that the original polling station and its auxiliary polling station will be having the electors shown in the same part of the electoral roll.
(d) Polling stations may be set up in localities colonies inhabited by the weaker sections of the society, even though the number of voters may be less than 500. See para 4.2 below.
(2) Structure and fittings of polling stations. Select the actual site of each polling station carefully in advance and arrange for materials, structures, fittings, etc., necessary to set up a polling station in order to make the polling station satisfy the requirements of law and practical convenience.
2.2 As far as practicable the polling station should have normally a minimum area of 20 sq. metres so that there is no congestion inside the polling station.;
2.3 Select halls/rooms which are well-lit and are having two openings at least, so that one can be used as 'entrance' and the other as 'exit' for the smooth and orderly conduct of poll.
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