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HANDBOOK FOR PRESIDING OFFICERS

ASSIGNMENT OF DUTIES TO POLLING OFFICERS

Voting procedure in polling station and duties of Polling Officers
First Polling Officer

Voting procedure in polling station and duties of Polling Officers

1. For efficient and smooth conduct of poll at your polling station, you should be thoroughly conversant with the procedure that is to be followed from the time an elector comes into the polling station and till he leaves it after casting his vote. Such voting procedure and the duties which each Polling Officer has to perform in this whole operation are explained below:

(a)
--------Duties of Polling Officers at single election to the House of the People/Legislative Assembly ------------when polling party consists of one Presiding Officer and three Polling Officers.

First Polling Officer

2.1 On entering the polling station the elector will proceed direct to the First Polling Officer who will be in-charge of the marked copy of the electoral roll and responsible for identification of the electors. usually each voter comes in with an unofficial identity slip which he has received from a candidate. The slip should be on plain white paper and may contain the name of the elector, his serial number in the electoral roll, the number of the electoral roll part and the number and name of the polling station where he is to cast his vote. The slip should not contain the name of the candidate and/or the name of his party and/or facsimile of symbol allotted to him. If the voter does not have any such identity slip, the Polling Officer will himself ascertain his name, house number etc., and will then locate his name from the electoral roll kept by him. The elector should not be compelled to bring an identity slip, nor should he be turned away solely because he has not brought such a slip. The Polling Officer should not treat the identity slip brought by an elector as a conducive proof of his identity. The procedure in this regard has been explained in Chapter XII.

2.2 In case no identity slip is brought by the elector, the first polling officer will himself locate the name of the elector in the electoral roll and after checking it with the particulars in the relevant entry in the roll, will call out loudly the page number, the part number, the serial number and the name of the elector to the hearing of the polling agents and the second polling officer.

2.3 In case an elector brings an identity slip, his identity is to be established under the procedure as explained in Chapter XII. Thereafter the identity slip brought by the elector should be torn into pieces and put in the Waste Paper Basket supplied.

2.4 Such torn slips should not be thrown on the floor. If there is no challenge as regards the identity of the voter, the Polling Officer will underline in every case the entry relating to the elector in the marked copy of the electoral roll with him and where the elector is a female, put a () mark also on the left hand side of the name of the female elector. Such tick marking will not be necessary at a polling station set-up exclusively for women.

N.B- At the end of the day’s polling he should count the number of men and women voters who have voted and record the result in the Presiding Officer’s diary. One easy method of doing this would be to write down all the serial numbers from 1 to 200 or 300 on two separate sheets of paper before the commencement of the poll. One such sheet may be used for recording the number of men voters and the other for women voters. The serial number on the relevant number sheet should be struck off in consecutive order, according to the sex of the voters as and when they come to vote. This will also help in ascertaining instantly the total number of men and women voters who have voted up to a particular hour.

2.5 The voter will then move to the Second Polling Officer



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